Toeroek collaborated with EPA in developing a process to retrieve documents related to the BP Oil Spill in the Gulf of Mexico electronically through EPA’s agency-wide email software. Toeroek used a tool that harvested the emails with attachments in large batches while maintaining the integrity and relationship of these records. We converted batches of e-mails into PDF packages which contained a collection of all the documents. We then ran the Litigation E-Discovery tool (v2.0) against the packages, which analyzed each e-mail, collected relevant metadata, and converted any supporting attachments into PDF and automatically assigned record numbers. In all, approximately 175,000 records were harvested with the page count reaching the millions. We created a guidance manual outlining the process by which the documents were collected electronically through the standard process for making them available in EPA’s records system. We efficiently coded and processed these records into EPA’s records system, enabling EPA to be responsive to FOIA requests.
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